Honoraria Payments

An honorarium is a one time gratuitous payment (less than $600) given to a (professional) person outside the University community for recognition or services provided in a usual academic activity for which fees are not required and do not require contract agreements to be negotiated or formalized. It is an expression of thanks from NC A&T State University and is not negotiated with the recipient.

Honoraria Parameters:

Honoraria payments can not be paid to University employees. Individuals are eligible to receive honoraria for "usual academic activity", which is defined as academic activities including lecturing, teaching/sharing knowledge, performances, master classes, readings and board/committee meetings which benefit the university. These activities are mainly open to students free of charge and sometimes open to the general public free of charge.

Honoraria payments must be less than $600. Such payments qualify as taxable income, are reportable, and may be subject to tax withholding. Mandatory withholdings will be taken in the absence of U.S. tax identification numbers (up to 34%).

If travel expenses are paid, they must be paid directly to the hotel and airline/common carrier on behalf of the guest. All travel expenses provided by the University must be in accordance with University Travel policy.

Foreign visitors (Nonresident aliens) eligible to receive honoraria:

  • Visitors in the U.S. with B (B-1, B-2) or visa waiver (WB, WT, etc.) status
  • Have not received honoraria from more than five educational institutions in the previous six-month period
  • Can not engage in the academic activity for more than nine days in duration.
  • Must certify eligibility to receive honoraria (Statement for Visitor Present on B Visa/Visa Waiver for Services)

The recipient of an honorarium may not transfer/assign the payment to another organization or individual.

Payment as an honorarium can not be made for the following:

The campus P-Card can not be used to procure this service. Out-of-pocket payments made by University employees for this expenditure will not be reimbursed.

5/21/12 Revised