Purchasing Card

The university Purchasing Card (P-Card) is a Visa card issued by the Bank of America (BOA). It allows full-time, regular employees to make university business purchases that align with Procurement Services policy and procedures.
 

Key Facts

• Eligible for approved full-time, permanent employees.
• Not eligible to contract, temporary, part-time, nor student workers.
• Travel expenses are to be made to the Travel Card (T-Card).
• P-Cards are solely to be used by the named cardholder – they are not to be shared.
• The P-Card training is mandatory, and employees must pass the online test. Employees must recertify every two years.
• Once the application is processed, the employee will receive an email from Bank of America’s Works® with their username login credentials and directions on how to setup a password.
• The P-Card administrator will notify the employee when their P-Card is ready to be picked up - for security purposes, employees are responsible for picking up their own P-Card and must present a picture ID to do so. P-Cards may be picked up in the Procurement Services Office, Suite 200, in the Dowdy Administration Building.
  
  • P-Card pick up times:
    • Tuesdays, 9 - 11 am and 2 - 4 pm
    • Thursdays, 9 - 11 am and 2 - 4 pm
• PCard billing cycle runs from the 25th of the previous month - 24th of the current month.
• All transactions for the billing cycle should be allocated and signed off on before or by the close of business on the 26th of each month.
• Reconciliation reports are to be emailed by 5:00 pm EST on the 5th of each month. 
• Call Bank of America (BOA): 1.888.449.2273
  • For stolen/lost cards
  • For card declines
  • To reset BOA pin