Purchasing Card

N.C. A&T purchasing card information

The university Purchasing Card (P-Card) is a Visa card issued by the Bank of America (BOA). It allows full-time, regular employees to make university business purchases that align with Procurement Services policy and procedures.
 

Key Facts

  • Eligible for approved full-time, permanent employees.
  • Not eligible to contract, temporary, part-time, nor student workers.
  • Travel expenses are to be made to the Travel Card (T-Card).
  • P-Cards are solely to be used by the named cardholder – they are not to be shared.
  • The P-Card training is mandatory, and employees must pass the online test. Employees must recertify every two years.
  • Once the application is processed, the employee will receive an email from Bank of America’s Works® with their username login credentials and directions on how to setup a password.
  • The P-Card administrator will notify the employee when their P-Card is ready to be picked up - for security purposes, employees are responsible for picking up their own P-Card and must present a picture ID to do so. P-Cards may be picked up in the Procurement Services Office, Suite 200, in the Dowdy Administration Building.
    • P-Card pick up times:
      • Tuesdays, 9 - 11 am and 2 - 4 pm
      • Thursdays, 9 - 11 am and 2 - 4 pm
  • PCard billing cycle runs from the 25th of the previous month - 24th of the current month.
  • All transactions for the billing cycle should be allocated and signed off on before or by the close of business on the 26th of each month.
  • Reconciliation reports are to be emailed by 5:00 pm EST on the 5th of each month. 
  • Call Bank of America (BOA): 1.888.449.2273
    • For stolen/lost cards
    • For card declines
    • To reset BOA pin

 

P-Card Forms

 

Additional Resources

 


 

Questions? Contact the Procurement Services Office.

1601 East Market Street
Dowdy Administration Building, Suite 200
Greensboro, NC 27411
Phone: 336.334.7555
EmailPCard@ncat.edu