Accounts Payable

Get Paid Faster: Submitting Your Invoice

The Accounts Payable office, part of the Comptroller's office, ensures timely payments for University goods and services.

To expedite your payment:
  • Include a Purchase Order (PO) Number: Our system prioritizes invoices linked to a valid PO. If you don't have a PO number, contact the University department that placed the order.
  • Clearly Mark Your Invoice: Write or type the PO number directly on your invoice. Our system won't pick up information from emails.
  • Submit Electronically or by Mail: Choose the most convenient method:
    • Email: Send your invoice as a single PDF attachment to NCAT.Invoices@trustflowds.com.
    • Mail: Send your invoice to North Carolina A&T State University, PO Box 3986, Scranton, PA 18505.
  • Confirmation: You'll receive an automated confirmation email upon receipt (electronic submission only). Invoices are processed within one business day.

Please note: This email address cannot receive replies.

 

Important to Know

Key Resources

To ensure efficient processing, all vendor invoices and related correspondence should be directed to the Accounts Payable Department.
  • Purchase orders: Vendors should reference the University purchase order number on all invoices.
  • Direct deliveries: If invoices are delivered directly to departments, they should be immediately forwarded to Accounts Payable.
  • Local pickups: Invoices received during local pickups should be promptly submitted to Accounts Payable.

 

All vendor invoices should include the following information:
  • Purchase order number
  • Date of receipt
  • Signature and date indicating receipt

The Banner form FOIDOCH should accurately reflect the goods or services received.

The Accounts Payable Department is responsible for:

  • Addressing vendor inquiries about the status of unpaid invoices.
  • Reviewing monthly vendor statements to identify outstanding invoices.
To maintain strong vendor relationships, departments should:
  • Cooperate with Accounts Payable by providing information on purchases, materials, and documents.
  • Assist in preparing or approving payment documentation.

Questions? Contact Accounts Payable.

Accounts Payable Technicians for Vendor Payments

 

Email invoices to NCAT.Invoices@trustflowds.com .

 

336.334.7684

 

1601 East Market Street
Dowdy Administrative Building, Suite 226
Greensboro, North Carolina 27411

 

Mail invoices to North Carolina A&T State University, PO Box 3986, Scranton, PA 18505.