A&T Announcements - Aug. 12, 2024

Ready to Make a Difference? Become a Student Organization Advisor Today!

Are you passionate about student development and eager to impact our campus community? Becoming a Registered Student Organization (RSO) Advisor is your chance to do just that! Join us in guiding and inspiring the next generation of leaders while enjoying these fantastic benefits:
   
  -Personal Growth: Enhance your leadership and mentoring skills as you support and guide student leaders through their journey.
   -Professional Development: Access exclusive training and development opportunities tailored to enhance your advisor skills and expertise.
   -Innovation & Creativity: Contribute to dynamic projects and events that foster creativity, collaboration, and personal growth among students.
   -Networking Opportunities: Connect with fellow faculty, staff, and students, expanding your professional network and building meaningful relationships.

Fill out this form.

2025 Open Enrollment Informational Sessions – Aug. 12-29

Save the Date! The 2025 State Health Plan Open Enrollment begins Sept. 30 and runs through Oct. 25, 2024. All benefits are effective Jan. 1, 2025. With the transition to Aetna, it is crucial for all employees to stay informed and updated. Let us help you get ready!

The Benefits Department will launch a series of informational sessions to cover what's new with the State Health Plan and how to navigate the benefits portal to locate your Primary Care Physician (PCP). These sessions will be held from Aug. 12 to Aug. 29, every Monday, Wednesday and Friday, with sessions at 10 a.m. and 2 p.m. via this Zoom link.

These trainings will be offered as webinars, allowing you to join from the comfort of your desk. We look forward to your participation.

Staff Fitness Class – Mondays and Wednesdays

Get ready to shake, shimmy, and sculpt those muscles at our Legs, Buns, & Abs class! Join us every Monday and Wednesday from 5:30pm to 6:30pm for a fun-filled hour of fitness that will have you feeling fabulous. Location in the Alvin V. Blount Jr. Student Health Center, Multipurpose Room 105A. Don't miss out—let's sweat it out together!

2025 Open Enrollment Information – Sept. 30 – Oct. 25

Starting Jan. 1, 2025, we're switching State Health Plan Third-Party Administrator (TPA) services from Blue Cross NC to Aetna. We look forward to enhanced benefits that Aetna will offer our employees. Aetna stands ready to serve our employees and is working hard to make the transition as seamless as possible.
   
For 2025, the State Health Plan will continue to offer two Preferred Provider Organization (PPO) plans, the Base PPO Plan (70/30) and the Enhanced PPO Plan (80/20). There are no benefits changes and copays and deductibles are staying the same.
   
ACTION REQUIRED! All employees will be automatically enrolled in the Base PPO Plan (70/30), which will have an $85 subscriber-only premium. You can reduce this premium by $60 to a $25 subscriber-only premium by completing the tobacco attestation.
   
Employees who wish to enroll in the Enhanced PPO Plan (80/20) or who wish to reduce their monthly premium in either the Enhanced PPO Plan (80/20) or the Base PPO Plan (70/30) by completing the tobacco attestation MUST TAKE ACTION during Open Enrollment, which is Sept. 30 - Oct. 25, 2024.
   
During Open Enrollment, all employees will need to RE-SELECT a Primary Care Provider (PCP) in order to continue to enjoy lower copays when visiting that provider in 2025. Employees will do this during the Open Enrollment online process in eBenefits, the Plan's enrollment system. Newly hired employees as of September will need to select a PCP for BCBS and one for Aetna during their benefit elections for 2024 and 2025.
   
 Important Highlights About Your 2025 Benefits
     - Navigate to this site to determine if your doctor is in the Aetna network. 
   - No premium increases for the 7th year in a row with no increase in copays or deductibles!
   -Same plan options [Base PPO Plan (70/30) and Enhanced PPO Plan (80/20)]
   -No benefit changes
   -No premium increases
   -New TPA
   -New ID Card
   -New expanded disease and case management programs
   -New 24/7 Nurse Line
   -New virtual care services through Teladoc
   -New LifeMart discount program
   -The formulary (drug list), which determines what medications are covered and what tier they fall under, changes on a quarterly basis, so there is a possibility that you

    will have changes in your prescription coverage in 2025. Please refer to your Benefit Book for full coverage details.
   -Employees who select a Clear Pricing Project Provider as their Primary Care ------Provider will continue to enjoy a $0 copay!
   -Employees will continue to enjoy a reduced copay when visiting a Clear Pricing Project Specialist!
   -Preferred and non-preferred insulin continues to have a $0 copay for a 30-day supply!
   -Preventive Services remain covered at 100% – no copay or deductible – on either plan!
   
   Any questions, please contact the Benefits Department.

Employees Can Get a Head Start on the 2025 Open Enrollment

Employees who are tobacco users and want to earn their monthly premium credit for 2025 don’t have to wait until Open Enrollment this fall. You can take action now to save money throughout 2025!
   
   Starting July 1, 2024, tobacco users can attend a tobacco cessation counseling session at their Primary Care Provider’s (PCP) office for FREE to earn a lower premium for 2025. They have until November 30, 2024, to take action. (Note: If employees combine their tobacco cessation visit with another service, there may be a copay.) This convenient employee option means there’s no need to wait for Open Enrollment in October to secure their monthly premium credit for 2025.
   
   How it works:
   •After employees visit a PCP for their tobacco cessation session, the provider will submit a claim on their behalf. To ensure they receive credit for their visit, employees can upload their office visit summary to the “Document Center” located in eBenefits, the State Health Plan’s enrollment system. They should make sure to request a copy of their summary during their visit.
   •This action is ONLY for tobacco users who want to reduce their monthly premium by $60 per month in 2025. If employees are NOT tobacco users, they will simply attest to that online during Open Enrollment, Sept. 30 - Oct. 25, 2024.
   •During Open Enrollment, they will need to attest during the online enrollment process. This step is critical to ensure employees receive the lower premium for 2025.
   •This month, employees who took no action on tobacco attestation last year will receive a postcard reminder regarding 2025 Open Enrollment.
   
   Benefits Department

The University Writing Center is Hiring Writing Consultants

The University Writing Center is hiring undergraduate and graduate students for Writing Consultant positions for the fall 2024 semester. If you enjoy supporting others with their writing, join our team. As a writing consultant, you will assist your peers, improve your own writing skills, and advance your professional development.

The position will begin on August 21, 2024. Review of applications will begin immediately. Apply today at Handshake!

Meditation and Prayer Room Created in The Library

F.D. Bluford Library recently created a prayer and meditation room (Rm. 303). Students, faculty, and staff can book room 303 on the quiet floor of the library. The space is for single-person use only. Book here.

UAPCC Curriculum Packet Deadline – Sept. 30, 2024

All curriculum packets to be considered for publication in the 2025-2026 Academic Bulletin must be submitted to the University Academic Programs and Curriculum Committee (UAPCC) no later than Sept. 30, 2024. Please contact UAPCC Chair, Nichole Smith (nlsmith2@ncat.edu), with any questions.

Seeking Passionate Advisors for N.C. A&T's Registered Student Organizations

We are seeking dedicated individuals to serve as advisors for our registered student organizations at NCAT. Advisors play a crucial role in guiding and mentoring student leaders, enhancing their collegiate experience, and fostering a vibrant campus community. If you are passionate about student development and want to make a meaningful impact, please complete this form for more details on how to get involved. This is an excellent opportunity to develop professionally, network with diverse groups, and contribute to the dynamic life at NCAT.
   
Click here to complete the form.

Time to Renew Parking Permits

Starting July 1, 2024, parking permits will be valid for five years. Faculty and staff using payroll deduction will receive a virtual permit or hangtag, with deductions continuing for each five-year cycle. You only need to update the parking database if there are changes to your vehicle or license plate information. Notify Parking and Transportation Services if you no longer need a permit. Any rate increases will be notified in advance, and credit card purchases still require annual renewal. Contact Parking and Transportation Services for any questions or assistance.

New and Revised Policy

The following new and revised policy have been approved and are posted on the Legal Affairs Approved Policies website. Managers and employees across the university are strongly encouraged to familiarize themselves with all policies posted on the Legal Affairs website.

Faculty Workload

N.C. A&T Welcomes Dr. James R. Martin II, Chancellor-elect

James R. Martin II, Ph.D., was elected as the 13th chancellor of North Carolina Agricultural and Technical State University on June 21, 2024, by a vote of the University of North Carolina System Board of Governors, following his nomination by UNC System President Peter Hans. 

Chancellor-elect Martin begins work in the new role on Aug. 15. Read more here!

AAC&U Membership

North Carolina A&T recently became a member of the American Association of Colleges and Universities (AAC&U). As part of this membership, you are now included in this esteemed community. Benefits range from professional development opportunities to networking events, all designed to enhance your academic and professional journey. To get started, visit the AAC&U website and click on My Account (upper right corner), then click on Create Account. There is no cost associated with individual membership.

Preparing for Aggie Access Upgrade
We are excited to announce that we will be rolling out a new look for Banner Student Self-Service 9, known as Aggie Access! The latest version of Aggie Access will incorporate new features that will include a new Student Profile page with a modern look and feel, making it easier to access important student information. For more information, please visit our Banner Student SSB9 website for more updates. 

What does this mean for faculty and students?
   · Links to Aggie Access will not change. The layout and navigation will change. Faculty and students will have new features that you will need to navigate through, and we have created training videos to help you with your new experience.
   · Fall 2024 New first-time freshman and transfer students will begin to enjoy the new enhancements beginning Fall 2024.
   How will this change the user experience?
   · Combines important information. All course and organization information – like grades, messages, calendar information – is all consolidated into one global view, the Student Profile, minimizing the time spent navigating into each individual link.
   · Only one click away. See something that needs your attention? Just click on it and you will be taken directly there, minimizing clicks and saving time.
   · Works well on mobile devices. This navigation is designed to work well regardless of which device is being used.
   · Modern, intuitive user experience. Users will enjoy this simple, intuitive, engaging user experience.
   
    In the weeks to come, the Aggie Access Banner Student SSB9 team will be providing demos of the new interface and other resources to help users prepare for this exciting change! We will also be sharing this communication with deans, chairs, faculty and students over the next few days. If you have any questions about the upgrade or if you desire a demonstration, please do not hesitate to let us know.

Questionnaire for Changes in Org or Program

Please submit responses the Changes in Org or Program Questionnaire below to Helen Buck (hrbuck@ncat.edu). 

This form is to identify changes that impact our Banner chart of accounts. The questions apply to the current fiscal year.
   
   Name of Department: ________________________________________
   Name and contact information of person filling out the form: ____________________
   Date: ______________________
   
   During the year, have there been any reorganization or realignment in your area that would impact departments? Yes or No
   
   Did you have a name change in your department? Yes or No
   If yes, please indicate the change.
   Old information ___________________________________________
   New Information ___________________________________________
   
   Did you change the title of any Fund, Org or Program? Yes or No
   If yes, please indicate the change.
   Old information ___________________________________________
   New Information ___________________________________________
   
   Any other information that you will like to provide? Please include any planned, approved or anticipated changes for the next fiscal year. Include all new organizations or departments. ___________________________________________________

FY 2024 Bank Accounts Reminder

Please read the FY 2024 Bank Accounts memo sent to employees via email May 24, 2024 from the University Comptroller. Annually, the Comptroller’s office surveys the campus to determine if any bank accounts have been opened in the name of the university. If you are aware of any university funds being moved to or held in an account outside the university/state treasury, please send a not to the N.C. A&T comptroller’s office (221 Dowdy Building, or emailing Helen Buck at hrbuck@ncat.edu) with the information no later than July 31.

Additionally, click on this link for the Change Questionnaire, and take appropriate action. The Change Questionnaire is to help identify all departmental changes (e.g., name change, organization/org change, program/prog change, etc.) that impact the Banner chart of accounts for the current fiscal year.

Volunteers Needed for SGA Class Advisors

Are you interested in becoming a class advisor? The Office of Student Activities is searching for individuals who are interested in serving in 4-year terms as SGA Class Advisors. Mentoring and advising can be rewarding to share interests, knowledge and transferable skills. SGA Class Advisors must be full-time faculty or staff members and have a desire to connect with students in a meaningful way. Must be available to work and engage with students during evenings and weekends. If you are interested in serving as an advisor, please contact Veronica Hairston at vcharris@ncat.edu.

Enrolled Student Employees with Summer Employment

Student employees (i.e., graduate research/teacher assistants, undergraduate student worker and federal work study) enrolled below half-time credit hours during Summer Session I and/or II academic terms may be eligible for social security FICA and Medicare tax exemption from payroll wages.

To learn more, please review the Student FICA Exemption Policy and Payroll Student FICA Exemption Form. Those who meet one of the safe harbor conditions must complete Section I and II of the required form and submit to SecureShare. Students not enrolled during the academic term of employment are subject to social security taxes. Note: There are no actions required for student employees who are enrolled with full-time credit hours or at least half-time credit hours within the academic term. Please direct all questions related to this process to payroll@ncat.edu. 

FY24 Year-End Closeout Memo

We are approaching another Fiscal Year-End Close for FY24. This link will provide you with specific details, a timeline as well as the process for each department.

Thank you for your patience as we work on closing another fiscal year. If you have any questions regarding this memo, please contact the appropriate office.
   
   Budget and Planning Office 336-334-7631 budgetoffice@ncat.edu
   Procurement Services 336-334-7555 purchase@ncat.edu
   Accounting Office 336-334-7684
   Treasurer’s Office 336-334-7721
   Payroll Office 336-334-7888 payroll@ncat.edu

Upcoming Transition Period for Contracts and Grants

Natalie Teagle, director of contracts and grants in the Division of Research and Economic Development (DORED), is retiring, effective April 30. Please join us in congratulating Teagle on this professional milestone. To address Teagle’s approaching departure, Associate Vice Chancellor Melissa Hodge-Penn is working to expedite a plan for temporary and long-term support, as well as the redistribution of Teagle’s duties and grant portfolio until a new director is hired. If you have questions or concerns, contact Hodge-Penn at mhodgepenn@ncat.edu

Use of Aggie Mart for Foundation Funds

We are thrilled to announce a fantastic update! AggieMart will soon be accessible for the use of philanthropic/foundation funds, expanding its reach beyond just university funds. This means that in the near future, purchase order requests, check requests, new vendor requests, and the processing of invoicing will all be seamlessly facilitated through AggieMart. Stay tuned for more updates and information as we roll out this exciting development!

Blackboard Base Navigation
The campus will soon experience a new look for Blackboard and a new way to navigate the system. On May 15, Blackboard was updated to incorporate the new Base Navigation, which has a sleek, modern look and feel that will make it easier to access important information.
   
The tabs and modules on the landing page in our current Blackboard environment will be combined into one navigation menu on the left side. This navigation menu will get users quick access to courses, organizations, tools, and other valuable information with just one click!
   
For more information about the upgrade to Base Navigation, including resources and training information, visit the Base Navigation for A&T site or contact ITTD at 336-285-4499.

Reminder: Blackout Period for the Retirement Programs – Begins March 25

The University of North Carolina recently announced TIAA would provide all recordkeeping services for the UNC Retirement Programs. A notice was mailed to you in January, 2024 outlining how your account balance(s) will transfer from Fidelity to TIAA.
   
As a reminder, there will be a blackout period to facilitate the transfer of existing investment balances from Fidelity to TIAA. During this time, you will not be able to change your investment choices, take or change loans, make withdrawals, or transfer funds. The blackout period affecting Fidelity accounts is expected to begin March 25, 2024, at 4 p.m. (ET), and is expected to end during the week of April 15, 2024. Please review the Blackout Notice, which was mailed to you in January, for more information. You can also review a copy of this notice at TIAA.org/UNC.
   
Important note: The date of the transfer and the end of the blackout period depend on the accurate, timely transfer of data and assets from Fidelity to TIAA. If this does not occur, the end of the blackout period could be delayed.

If you have any questions, please call TIAA at 866-681-0594. Consultants are available weekdays, 8 a.m. to 10 p.m. (ET).
   
Thank you for your patience during the retirement plan transition!

Digital Navigator Program – Ongoing

F.D. Bluford Library has launched pilot program to expand and support our laptop loans. Students, faculty, and staff can request to work with a digital navigator to support their digital inclusion needs.
   
   The Digital Navigators at F.D. Bluford Library can help you:
   
   Connect to free and low-cost internet options
   Access digital literacy skills training
   Recommend students to our laptop lending program
   Request an appointment to work with a digital navigator:
   
   You can also call 336-285-4164 to get help filling out this form to make an appointment.
   
Students who receive Pell grants qualify for reduced cost internet through the Affordable Connectivity Plan. We can help these students access this resource.

Seeking participants for a little cigar and cigarillo use research study

Researchers at UNC Lineberger Comprehensive Center are seeking volunteers to participate in a research study about little cigar and cigarillo use and health messages. If you currently use or formerly used little cigars or cigarillos, you may be eligible!
   
Participants will be asked to attend virtual meetings and complete assigned tasks (ie. online surveys). During these meetings you will be asked to contribute your opinions and suggestions about beliefs, messages, and social media ads about little cigar and cigarillo use. Participation in this study will take about 60-90 minutes per meeting for up to four meetings a calendar year. Participants will be compensated $50 per meeting attended and $50 for completion of assigned tasks following each meeting.
   
If you are interested in this research study, please answer questions here to see if you are eligible. For more information, contact Corey Levinson at corey_levinson@med.unc.edu

Employee Email Signatures  

Returning and new employees, please take some time to review the “Email Signature” section in N.C. A&T’s Brand Strategy Guide. On the Copy Guidelines page, scroll down to “Email Signature,” read the guidelines and update your email signature as needed. While there are some acceptable (slight) variations across units, our aim is to be consistent and professional. 

2024 Benefit Reminders
   
   With the new year upon us, be sure to review this important and timely benefit news and information.
   
   STATE HEALTH PLAN
   •Any benefit election you made during Open Enrollment for the State Health Plan took effect on January 1, 2024. Remember to review your recent paycheck to ensure that the plan you elected is reflected with the corresponding deductions. Deductions for health care are withheld one month in advance of the coverage effective date (December deductions pay for January coverage).
   •You will receive a new State Health Plan ID card.
   
   NCFLEX AND UNIVERSITY BENEFITS
   •Any benefit elections you made during Open Enrollment for NCFlex and the University benefit programs took effect Jan. 1, 2024. Remember to review your paycheck on Jan. 31 to ensure that the programs you elected are reflected with the corresponding deductions.
   •Please read the information pertaining to the specific plans listed in this update as it may impact your paycheck if you are enrolled in the benefit program referenced.
   
   UNC Voluntary Life Insurance and AD&D (Securian)
   •If you are enrolled in UNC Voluntary Life Insurance through Securian, you may see a change in your deduction beginning with your January paycheck. Adjustments to your premium are made based on your age as of Jan. 1, 2024.
   
   Critical Illness and Accident Plans (Voya)
   •If you are enrolled in the Critical Illness plan through Voya, you may see a change in your deduction beginning with your January paycheck. Adjustments to your premium are made based on your age as of Jan. 1, 2024.
   •If you are enrolled in the Critical Illness and/or Accident Plan through Voya, don’t forget to earn your wellness benefit payment by completing an eligible health screening test. Each covered member can file for a wellness benefit payment once per calendar year.
   
   Health Care Flexible Spending Account (FSA)
   •If you were enrolled in the Health Care FSA for 2023, eligible health care expenses must have been incurred by Dec. 31, 2023. You have until March 31, 2024, to submit 2023 claims for reimbursement. You can rollover up to $570 of your unused account balance into 2024, as long as you have a minimum balance of at least $25. Any funds exceeding this amount will be forfeited. The rollover will not count toward the 2024 maximum election amount (currently $3,050 for 2024). This rollover feature only applies to the Health Care FSA.
   •If you enrolled in the Health Care FSA for 2024, eligible health care expenses must be incurred January 1 through Dec. 31, 2024, to be eligible for reimbursement. You have until March 31, 2025, to submit claims for reimbursement.
   
   Dependent Day Care Flexible Spending Account (FSA)
   •If you were enrolled in the Dependent Day Care FSA for 2023, eligible dependent day care expenses must be incurred by March 15, 2024, provided you remain actively employed through Dec. 31, 2023. You have until March 31, 2024, to submit 2023 claims for reimbursement. Any unused funds will be forfeited.
   •If you enrolled in the Dependent Day Care FSA for 2024, eligible dependent day care expenses must be incurred Jan. 1, 2024 through March 15, 2025, to be eligible for reimbursement. You have until March 31, 2025, to submit claims for reimbursement.
   
   RETIREMENT PROGRAM -2024 Contribution Limits
   •The limit on contributions to a 403(b)/401(k) plan for 2024 is $23,000. If you are over the age of 50, or will turn 50 by Dec. 31, 2024, you are eligible for an additional $7,500 catch-up contribution.
   •The limit on contributions to a 457(b) plan for 2024 is also $23,000. If you are over the age of 50, or will turn 50 by Dec. 31, 2024, you are eligible for an additional $7,500 catch-up contribution.
   •Employee contributions to a 403(b) and 401(k) plan are combined together when determining your maximum contribution; however, employees can maximize saving opportunities by contributing to a 457(b) plan. Amounts contributed to a 457(b) plan are not combined with your 403(b) and/or 401(k) contributions when determining your maximum contribution limit.
   
   Enhancements to Your UNC System Retirement Program – Coming Soon!
   •Last September, we announced the University selected TIAA as our single retirement program recordkeeper for all five of the UNC Retirement Plans – ORP, 403(b) Plan, 457(b) Plan, Senior Administrative Officer Retirement Program and Senior Athletic Employee Retirement Program. With this change, you will soon have a more simplified experience to help you meet your individual retirement goals and needs.
   You’ll receive more information at your home address in the coming weeks explaining the changes, steps you can take and key dates. Please review the information carefully.
   
   FORM 1095-C
   Under the Affordable Care Act (ACA), employers are required to report any qualifying medical coverage that you and your dependents were enrolled in during the previous calendar year. You will receive a Form 1095-C which includes information about the health coverage offered to you by the University. The form will be mailed to your home address sometime in the first quarter of 2024. You will not need to attach or file your Form 1095-C with your 2023 Federal income tax return; however, you may need to use its information when you complete your tax return.
   
   QUESTIONS?
   Please contact your University Benefits Department if you need assistance or have questions about the benefit plans you have enrolled in.

The University of North Carolina System 403(b) Plan Universal Availability Notice for 2024

 The University of North Carolina System (“UNC System”) offers a choice of voluntary supplemental retirement programs so employees can save additional amounts for retirement. Under the UNC System 403(b) Plan (“the 403(b) Plan”), eligible employees may elect to defer a portion of their compensation to the 403(b) Plan on a pre-tax or post-tax (Roth) basis.
   
   The 403(b) Plan is designed to help you invest more money today so that you have the income you need in your retirement years. It supplements the Optional Retirement Program of the University of North Carolina and the N.C. Teachers’ and State Employees’ Retirement System, the State's mandatory retirement plans available to permanent employees working 30 or more hours per week. Even employees not eligible for one of the mandatory retirement plans may be able to make voluntary contributions to the 403(b) Plan.
   
   ELIGIBILITY
   All employees, other than UNC Health Care System employees, who receive compensation reportable on a Form W-2 and pay FICA (Social Security) tax are eligible to participate in the 403(b) Plan, so long as the employee elects to contribute at least $200 each calendar year.
   
   CONTRIBUTIONS
   An eligible employee may elect to defer a portion of his or her compensation on a pre-tax or post-tax (Roth) basis.
   
   Pre-tax Contributions: Both federal and state income taxes are deferred on the contributions and any earnings until distributed from the Plan. Distributions are taxable as ordinary income for federal and state income tax purposes. Generally, a participant must begin receiving a distribution by April 1 following the year in which they turn age 73 or terminate employment with the UNC System, whichever is later.
   
   Roth (After-tax) Contributions: Roth contributions are included in your gross income and subject to federal and state income taxes when they are contributed to the Plan. However, these contributions are not taxed again at distribution. Moreover, any earnings on the contributions are not subject to federal and state income taxes upon distribution, as long as a five-year period has passed since Roth contributions were first made to the Plan and the distribution is a “qualified distribution.” A qualified distribution is a distribution (i) made on or after the date you turn age 59½, or (ii) made to your beneficiary or estate after your death, or (iii) made after you are totally and permanently disabled.
   
   CONTRIBUTION LIMITS
   Annual contribution limits are set by the Internal Revenue Service (IRS). The IRS allows an eligible employee to make an additional catch-up contribution beginning in the year in which he or she turns age 50. For 2024, the calendar year limits under the 403(b) Plan are as follows:
   
   Calendar Year Annual Contribution Limit: $23,000
   
   Age 50+ Catch-up Contribution Limit: $7,500
   
   Note: This is a combined limit for Pre-tax and Roth (After-tax) contributions. In addition, if you also participate in the State of North Carolina 401(k) Plan, then your contributions to both the 403(b) Plan and the State’s 401(k) Plan, combined, count toward the regular and catch-up contribution maximums.
   
   APPROVED VENDORS
   In the fall of 2023, we announced that the UNC System would be moving from two approved vendors (TIAA and Fidelity) to a single provider (TIAA) for the University’s retirement programs, including the 403(b) Plan. The transition to TIAA has begun and the vendor(s) you can use will depend on your enrollment date:
   
   •New 403(b) participants enrolling on or after September 1, 2023 will have their 403(b) contributions directed to TIAA.
   
   •403(b) participants enrolled prior to September 1, 2023 with an existing Fidelity account can continue to direct their 403(b) contributions to Fidelity until February 2024. In late February, all your future 403(b) contributions will be directed to a new TIAA account. And we expect your Fidelity 403(b) account balance will transfer to TIAA in April 2024.
   
   Both TIAA and Fidelity offer a wide range of mutual fund investment options and annuity products through their own funds as well as other investment managers. Both companies offer resources and tools to help participants plan their investment strategy. Eligible employees should contact each vendor for information about plan investment options and services provided.
   
   •TIAA: 800-842-2252
   
   •Fidelity Investments: 877-862-4032
   
   ENROLLMENT PROCESS
   Eligible employees may enroll immediately upon date of hire or at any time. To start the enrollment process, please visit the UNC 403(b) website and follow the steps listed:
   
   •Step 1: Complete a Salary Reduction Agreement (SRA) (forms and instructions available on the website)
   
   •Step 2: Enroll in the Plan and select investments with TIAA
   
   Contributions may be designated as a percentage of salary or as a flat dollar amount depending on your campus payroll capability. The SRA will apply only to amounts earned after enrolling in the Plan, and an employee’s election under the SRA will continue until the SRA is modified or revoked by the employee.
   
   MODIFYING A DEFERRAL ELECTION
   An eligible employee may increase, decrease or stop his or her future contributions to the plan at any time by completing an SRA.
   
   MORE INFORMATION
   If you have questions about the 403(b) Plan, please contact your University Benefits Administrator or visit the UNC 403(b) website.
   
   This notice is provided as a source of information and does not constitute legal, tax or other professional advice. If legal advice, tax advice or other professional assistance is required, the services of a professional advisor should be sought. Every effort has been made to make this notice as thorough and accurate as possible. However, there are other legal documents, laws and regulations that govern the operation of the Program. It is understood that in the event of any conflict, the terms of the Plan Document, applicable law, and regulations will govern.

New Year, New You: Transform Your Health with Personalized Nutrition Counseling

The BCBS NC State Health Plan includes a free benefit to help make their members as healthy as can be. They cover nutrition counseling and classes at 100%, with no copay due and no limit on the number of visits. This is for everyone in your family that is included on the policy. Our office, Christie RD, is a medical provider with BCBS and can provide these free services to you!
   
Christie RD is a private practice based in North Carolina and has been providing nutrition services for over 12 years. Our registered dietitians will partner with you to help achieve your nutrition goals. We believe that one size never fits all, especially when it comes to lifestyle. We collaborate with you to create a custom plan to reach your wellness goals, guided by your unique medical, physical and personal needs. Whether you have a chronic medical condition, want to lose a few pounds, are training for a marathon, or just want more energy, our mission is to help you feel good, prevent disease and live happier.
   
   We offer individual in-person or telehealth appointments as well as monthly virtual nutrition classes.
   
   What happens during a visit with a Registered Dietitian Nutritionist?
   
   •We talk to you and gather information about your current eating patterns, health issues, medications, exercise, favorite foods, lifestyle, and weight history etc.
   •We partner with you to help you set realistic health and/or weight goals.
   •Using science -based nutrition principles, we educate you on easy and effective changes that you can make in your eating pattern to help you reach your goals.
   •During each visit, we talk about challenges that you are having and give you ideas to make healthy eating easier. We can modify the recommendations and continue to work with you until you reach your goals and beyond.
   •If you have pre-diabetes or diabetes, or diabetes we can provide diabetes self-management education.
   
Our office will collect your insurance information upon scheduling, we take care of submitting the claims afterwards, so there is nothing for you to do to receive the free coverage. We take care of all of that for you!
   
To get in touch with us and to learn more please visit our website here.

Ally Accessibility Tool

Earlier this fall, a new accessibility tool, Ally, was added to all online courses in Blackboard to enhance accessibility. On Dec. 19, 2023 Ally was added to all Spring 2024 courses and all Blackboard course shells going forward.
   
Faculty and staff can register for training at: https://learn.ncat.edu
   
Students can register for training at: https://ncat.zoom.us/meeting/register/tJYqc-2qrz0sHdOC1JybNFHV_QU8XvY2lxjK
   

For more information regarding Ally and accessibility, contact ITTD (336-285-4499) or visit: https://hub.ncat.edu/administration/its/ittd/ally.php

Post-Open Enrollment Reminders

Congratulations Aggies on successfully navigating the Open Enrollment period for 2024! We truly appreciate your support and partnership during this time.
   
   We are pleased to announce the 2024 open enrollment period was a success and there are a few reminders that we would like to advise you of.
   
   Please note that dependent verifications must have been completed by Friday, Nov. 17, 2023, for those who added dependents during the open enrollment period. Any invalidated dependents will have their coverage terminated starting Monday, Nov. 20. You can find a full list of appropriate documentation and examples on the State Health Plan’s website.
   
   If you selected that you are a tobacco user but are willing to visit a Primary Care Provider (PCP) for tobacco cessation counseling,Nov. 30 was the deadline to complete your tobacco cessation counseling to avoid risking the loss of your premium credit. To ensure the credit is applied, we recommend that you upload your office visit summary to the Document Center located in eBenefits. Please note that you must present your State Health Plan ID card in order for the visit to be covered at 100% by the Plan. If you combine your tobacco cessation visit with another service, there may be a copay.
   
   Finally, we would like to inform you that new employees enrolling in November or December for coverage starting on Jan. 1, 2024, will not be able to complete their tobacco cessation visit until Jan. 1, 2024.
   
   Thank you again for your participation in the Open Enrollment period, and the Benefits and Leave team at North Carolina A&T looks forward to serving you in the future.

Become an organization advisor

Are you interested in becoming an organization advisor? We have many registered student organizations looking for a professional staff/faculty member to become their advisor. With over 150+ different groups with various interests, there are tremendous opportunities to make an impact. Mentoring and advising can be rewarding to share interests, knowledge and transferable skills. Organization advisors must be full-time faculty or staff members and have a desire to connect with students in a meaningful way. If you are interested in serving as an advisor, please fill out the interest form. Once there is a possible match regarding interest, the Office of Student Activities & Campus Involvement will be in touch.

Flu/COVID Vaccines

Aggies know what to do! Come through the Student Health Center and get your COVID and flu vaccines.

The Alvin V. Blount Jr. Student Health Center now has updated Pfizer and Moderna COVID booster vaccines as well as seasonal flu shots available to protect you and your loved ones!
   
Stay up to date with all your recommended vaccination needs. No appointment is necessary! Feel free to give us a call if you have any questions, please call 336-285-2905 or email health@ncat.edu.
  
   Vaccination Hours:
   
   Monday: 8 a.m. - 12:30 p.m., 2-4 p.m.
   
   Tuesday: 8 a.m. -12:30 p.m., 2 p.m. – 4 p.m.
   
   Thursday: 8 a.m. -12:30 p.m., 2 – 4 p.m.
   
   Friday: 8 a.m. - 12:30pm, 2-4 p.m.
   
   *Vaccines will be billed to most major insurance plans.*

Spring Registration Information

All students advisors, deparment chairs, associate deans and deans: STAGGERED REGISTRATION STARTS Oct. 30, 2023.
   
     Registration will RESUME Jan. 2 - 22, 2024 with an assessment of a $50 late fee.
   
   STAGGERED REGISTRATION:
   10-30-23: Special Populations and Graduate Students may register.
   11-6-23: Seniors, Special Populations and Graduate Students
   11-7-23: Juniors, Seniors, Special Populations and Graduate Students
   11-8-23: Sophomores, Juniors, Seniors, Special Populations and Graduate Students
   11-9-23: ALL Students
   NOTE:
    
   Registration will resume Jan. 2.

Nutrition Services for A&T Faculty and Staff – Ongoing

Nutrition Counseling Benefits with the Blue Cross Blue Shield State Health Plan
   
   The BCBS NC State Health Plan includes a free benefit to help make their members as healthy as can be. They cover nutrition counseling and classes at 100%, with no copay due and no limit on the number of visits. This is for everyone in your family that is included on the policy. Our office, Christie RD, is a medical provider with BCBS and can provide these free services to you!
   
   Christie RD is a private practice based in North Carolina and has been providing nutrition services for over 12 years. Our registered dietitians will partner with you to help achieve your nutrition goals. We believe that one size never fits all, especially when it comes to lifestyle. We collaborate with you to create a custom plan to reach your wellness goals, guided by your unique medical, physical and personal needs. Whether you have a chronic medical condition, want to lose a few pounds, are training for a marathon, or just want more energy, our mission is to help you feel good, prevent disease and live happier.
   
   We offer individual in-person or telehealth appointments as well as monthly virtual nutrition classes.
   
   What happens during a visit with a Registered Dietitian Nutritionist?
   • We talk to you and gather information about your current eating patterns, health issues, medications, exercise, favorite foods, lifestyle, and weight history etc.
   • We partner with you to help you set realistic health and/or weight goals.
   • Using science-based nutrition principles, we educate you on easy and effective changes that you can make in your eating pattern to help you reach your goals.
   • During each visit, we talk about challenges that you are having and give you ideas to make healthy eating easier. We can modify the recommendations and continue to work with you until you reach your goals and beyond.
   • If you have pre-diabetes or diabetes, or diabetes we can provide diabetes self-management education.
   
   Our office will collect your insurance information upon scheduling, we take care of submitting the claims afterwards, so there is nothing for you to do to receive the free coverage. We take care of all of that for you!
   Click here to sign up: https://christierd.com/telehealth-offerings/

Digital Learning Faculty Fellows

Fall 2023 Digital Learning Faculty Fellows are ready for peer consultations and support all semester long. Fellows serve as peer consultants and assist CTE and the Extended Campus with projects to support faculty development in the areas of online learner engagement, teaching excellence and technology integration. Fellows participate in weekly online teaching check-ins and one-on-one consultations through the Blackboard Faculty Commons community of practice. ​Please reach out to them. Be sure to check the Commons Calendar for availability and visit the discussion board to join the conversation about high-quality online teaching and learning.​

COVID-19 Coverage Information for Employees

For Members on the 80/20 Plan, 70/30 Plan and High Deductible Health Plan:

The State Health Plan covers both the cost of the COVID-19 vaccine and vaccine administration at 100% when members receive the vaccine at an in-network provider as part of the plan’s preventive care benefits. If members receive any other service during the visit, the visit may be subject to a copay.    
The plan covers COVID-19 tests that are administered by a provider. If members receive any other service during the visit, the visit may be subject to a copay.

The federal government announced that the COVID-19 public health emergency ended on May 11, 2023. As a result:    
   -The Plan will no longer cover the cost of over-the-counter (OTC) COVID-19 tests. Members will be responsible for the cost.
   
   -The Plan will no longer cover the cost of COVID testing as it relates to return to work. This means if you have to test negative before returning to work or if a place of employment requires regular testing.
   
   Please call Customer Service at 888-234-2416 if you have any questions about your benefits.
   
   Employees will need to use their sick or vacation leave for illness due to Covid-19. If you should have any questions, please contact Department of Human Resources

Lunchtime Baller

All N.C. A&T faculty and staff come out and improve your health and burn calories with coworkers as you enjoy some friendly basketball games during lunch time! Every Tuesday and Thursday from noon to 2 p.m. in Moore Gym. Contact Gerard Harvey for more information at office: 336-285-4232 or email: geharvey@ncat.edu.

Introducing Ally Accessibility Software

 Introducing Ally Accessibility Software! Starting in September, Ally orientation is available to enhance Blackboard course material accessibility. Get ready now for a more inclusive learning experience by visiting ITTD learn.ncat.edu. Ally is automatically enabled for online classes on Sept. 29, while campus courses can activate through ITTD. Learn more at the Anthology Ally link.

Revised Policy Posted

The following revised policy has been approved and is posted on the Legal Affairs website. Managers and employees across the University are strongly encouraged to familiarize themselves with all policies posted on the Legal Affairs website.

Policy Posted

The following new policy has been approved and is posted on the Legal Affairs website. Managers and employees across the University are strongly encouraged to familiarize themselves with all policies posted on the Legal Affairs website.

Important Update Regarding UNC Retirement Plan Recordkeepers

This spring, we communicated that the UNC System was exploring a move from two recordkeepers (TIAA and Fidelity) to a single retirement plan recordkeeper for our UNC Retirement Plans. With assistance from our plan’s investment advisory firm, CAPTRUST, we completed the RFP process and are pleased to announce that we have awarded the contract to manage all participant retirement plan assets to TIAA. This impacts all five UNC Retirement Plans. These plans include:
   
   • UNC Optional Retirement Program (ORP)
   • UNC System 403(b) Plan
   • UNC System 457(b) Plan
   • UNC Senior Administrative Officer Retirement Program
   • UNC Senior Athletic Employee Retirement Program
   
   As previously communicated, the move to a single retirement plan recordkeeper will offer many potential advantages. It will allow us to:
   
   • Streamline and simplify the enrollment process
   • Better leverage the University’s $10 billion in defined contribution retirement plan assets to reduce recordkeeping expenses
   • Consider investment solutions that better fit the unique aspects of our employee demographics
   • Provide employees with a clear and consistent financial education and advice program
   
   And there are also benefits for participants like yourself, including:
   
   • Lower cost investment options, including mutual funds and collective investment trusts
   • Consider plan pricing structures that further optimize investment returns for participants
   • Contribution planning and investment selection advice
   • Enhanced participant engagement on issues related to financial planning
   • Customized retirement income solutions
   • Consistent messaging about how the various plans work
   
   WHAT’S NEXT
   Beginning Sept. 1, 2023, for all new employees, retirement contributions will only be made to accounts with TIAA. If you currently have your UNC Optional Retirement Program employer and employee funds split between TIAA and Fidelity, all contributions effective on or after Jan. 1, 2024, will be required to be sent to TIAA. No action will be required by you, as we will work with your institution to make this change.
   
   In the upcoming months, you will receive more information about the change, including a transition guide which highlights details about the fund lineup available through TIAA, the fund mapping process, key dates, and the decision-support resources available to you.
   
   We encourage you to take full advantage of the guidance and tools available to help you maximize your savings and plan for a successful retirement. If you have questions, please contact your University Benefits Administrator.

A&T Cybersecurity Alert

North Carolina Agricultural and Technical State University has been informed by third-party vendors that provide services to many of our students and employees of a cyberattack that exposed the personal data of some of their customers. No systems owned or operated by N.C. A&T were compromised in this incident, but personal information from some customers or users, including individuals affiliated with A&T, was exposed. The affected businesses are contacting affected individuals directly. For additional information, go to the A&T Cybersecurity Alerts page.

Office of International Affairs: Faculty-led Proposals

If you are interested in developing a faculty-led program, please contact the Office of International Affairs.
   
   The Office of International Affairs proposal deadlines:
   -Feb. 28, 2024 for Spring Break 2025
   -April 30, 2024 for Summer 2025

Please submit all faculty-led proposals to oia@ncat.edu or call 336-334-7551 or 336-285-2600. For information, visit the website.

Policy Posted

A policy has been approved and is posted on the Legal Affairs website. Managers and employees across the university are strongly encouraged to familiarize themselves with all policies posted on the Legal Affairs website.

N.C. A&T ID Cards Approved for Voter Photo Identification

On July 17, 2023, the North Carolina State Board of Elections (NCSBE) approved 99 institutions’ student and employee identification cards – including North Carolina A&T State University – for use as photo identification for voting in the 2023 municipal elections and 2024 primary and general elections statewide. Approved cards will remain valid for use as a voter’s photo ID through Dec. 31, 2024. 

For additional details, see Voting as an N.C. A&T Student / Employee Voter Information. 

Office of the Dean of Students 2023-24 Handbooks

The 2023-24 handbooks have been uploaded on the Dean of Students webpage. There have been updates to both books to include edits to the number of the student codes of conduct in the "Student Conduct Handbook.” There have also been updates to the information under several departments in the "Student Handbook." Please note that you will be alerted if any updates are made to the handbooks throughout the academic year. We ask that you also familiarize yourselves with “reporting forms,” "student rights and responsibilities" and the process for requesting "disciplinary clearances."

New Form for Credentialing Requests - Beginning June 1
Starting June 1, all credentialing requests will be submitted using the new Dynamic Credentialing Form. This update will allow auto-population for several required fields used in the current form, reducing the time spent completing the form. Once the form goes live, you will find the link on the Aggie Hub and on the OSPIE website. Please continue to use the PDF version of the credentialing form and submit it through Freshdesk through the end of May. Please email Kismye Averett at Kmelder@ncat.edu if you would like to preview the training video prior to the launch.