A&T Announcements - June 30, 2025

HOLIDAY HOURS: FRIDAY, JULY 4, 2025

The Student Center and Campus Rec Center will modify schedules for Friday, July 4:

Student Center - 8 a.m. to 5 p.m.
Campus Rec Center - Noon to 4 p.m.
Normal Summer Schedule will resume Saturday, July 5

Division of Research Training Event
"I've Received the Award, Now What?": Navigating the Award Set-Up Process
Tuesday, July 1
11 a.m. - NOON
Fort IRC Room 410
Register: https://ncat.az1.qualtrics.com/jfe/form/SV_0HeD4pKQrCVPLjE
This training session is designed to provide faculty and research administrators with a clear, step-by-step understanding of the award set-up process following receipt of an award. Participants will gain insights into effectively initiating their awards, ensuring compliance with sponsor requirements, and understanding critical reporting obligations. This session is ideal for new award recipients, principal investigators, and research support staff.
Learning Objectives:
By the end of this session, participants will be able to:

• Understand the Award Set-Up Process: Navigate the steps involved in setting up an award in the university’s research administration system.
• Initiate Project Activities: Recognize the essential actions to take immediately after receiving an award, including budget confirmation, compliance approvals, and subaward management.
• Comply with Reporting Requirements: Identify sponsor-specific reporting requirements, including financial, technical, and progress reports, and ensure timely submission.
• Navigate Award Modifications: Understand the process for requesting budget revisions, no-cost extensions, and other award modifications.

Speakers:
Melisa Leal and Ondreea Foster
Office of Sponsored Programs
Division of Research
Questions: Lando Little, 336/285-3266 or 336/988-8862 or lrlittle@ncat.edu

Mark your calendars for the 2025 Artificial Intelligence Conference!
Presentation proposals are now being accepted for the 2025 Artificial Intelligence Conference, Exponential Intelligence: Advancing AI Beyond Boundaries and Disciplines, on Sept. 25–26 at the Koury Convention Center in Greensboro, North Carolina.

Join our vibrant community of educators, researchers, and innovators as we delve into the transformative power of AI across all disciplines — from STEM to the humanities, social sciences and liberal arts — reshaping the future of teaching, learning, and discovery.

We encourage proposals reflecting diverse perspectives, disciplines, practical applications and cutting-edge research in Artificial Intelligence. Graduate student participation is welcome and encouraged.

Submit your proposal before July 31 by completing the Submission Form linked here: http://bit.ly/45CSeoh.

Potential topics may include:

• AI in Teaching and Learning: Best practices, tools and strategies
• Research Applications: Leveraging AI for Innovation Across disciplines
• Ethical Considerations in AI Implementation
• AI Tools and Platforms for Enhanced Productivity
• Collaborative Interdisciplinary Approaches to AI

Visit the conference website for more submission details. If you have any questions or ideas for collaboration, feel free to reach out to us at  aiconference2025@ncat.edu.

Career Champions Program Enrollment is Open
Enrollment closes Aug. 25
The Office of Career Services is opening enrollment for its inaugural class of Career Champions, launching this fall. Faculty and staff are invited to participate in a short professional development course designed to recognize and empower their existing efforts in supporting student career readiness and be certified as N.C. A&T Career Champions. Certified Champions will receive exclusive recognition and incentives. 
For more information, contact Eboni Johnson at ecjohnson5@ncat.edu

New Bank Accounts Notification Reminder- Accounting-Comptroller’s Office

 Annually, our office surveys the campus to determine if any bank accounts have been opened in the name of the University.  State law requires that all University funds be receipted and disbursed via the University’s Treasurer/Accounting Offices.  Deposits must be made within 24 hours of receipt, or the next business day.

Definition: University Funds (to which this law applies)

University funds are defined as all state and federal appropriations, grants and/or contracts, gifts and contributions to the University, program income derived from University resources, and fundraising activities in the name of the University.

Additionally, funds received or collected through University business cannot be taken to an outside bank for consolidating or converting to a single University deposit.  For example, a class may require a separate fee for individual student supplies or travel/field trip.  The student should deposit their fees directly with the University Treasurer.  In no case should the instructor collect funds and place them in an outside bank, even temporarily.  Financial assistance or any checks payable to the student should not be signed-over to a University employee.  Deposit University funds within one business day of receipt.

Definition: Non-University Funds

Examples of typical non-University funds that do not have to be receipted at the University include student organization dues and student club fundraising monies, or personal donations for bereavement or retirement events.  These funds may be deposited into an outside bank account, but the account cannot be opened in the University name, or with its tax ID number. 

In an attempt to comply with the State requirement, we are surveying University departments to determine if any University funds may be on deposit in checking and/or savings accounts at banking institutions other than the State Treasury.

If you are aware of any University funds being moved to or held in an account outside the University/State Treasury, please send a note to Alicia McDougall, director of Accounting-Comptroller's Officewith that information no later than July 31.  You may send the information to the NC A&T Comptroller’s Office, 221 Dowdy Building, or email: aemcdougall@ncat.edu  Completion of this information is mandatory if you are aware of University funds being held in an account outside the University/State Treasury.   No response is required otherwise.

We appreciate your cooperation in helping the University comply with State law.

Request for Information regarding departmental changes that impact Banner chart of accounts

CHANGE QUESTIONNAIRE
This form is to identify changes that impact our Banner chart of accounts. The questions apply to the current fiscal year.

Name of Department: ________________________________________
Name and contact information of person filling out the form: _________________________________________________________

 Date: ______________________

 During the year, has there been any reorganization or re-alignment in your area that would impact departments? Yes No

 Did you have a name change in your department? Yes No

 If yes, please indicate the change.

 Old information ___________________________________________

 New Information ___________________________________________

 Did you change the title of any Fund, Org or Program? Yes No

 If yes, please indicate the change.

 Old information ___________________________________________

 New Information ___________________________________________

 Any other information that you will like to provide? Please include any planned, approved or anticipated changes for the next fiscal year. Include all new Organizations or Departments.

For questions, contact Helen Buck, hrbuck@ncat.edu or 336.285.2989

Disciplinary Clearance

The Office of the Dean of Students has updated the procedures for disciplinary clearance requests. Please take a moment to review the procedures under each area that may pertain to your request. You can send your requests via secure share to make things easier for those submitting requests for student travel as well as student employment. You can click here to gain secure share access. Please be reminded that before any student travels a disciplinary clearance must take place at least a week prior to the travel date.

Ready to Make a Difference? Become a Student Organization Advisor Today!

Are you passionate about student development and eager to impact our campus community? Becoming a Registered Student Organization (RSO) Advisor is your chance to do just that! Join us in guiding and inspiring the next generation of leaders while enjoying these fantastic benefits:
   
  -Personal Growth: Enhance your leadership and mentoring skills as you support and guide student leaders through their journey.
   -Professional Development: Access exclusive training and development opportunities tailored to enhance your advisor skills and expertise.
   -Innovation & Creativity: Contribute to dynamic projects and events that foster creativity, collaboration, and personal growth among students.
   -Networking Opportunities: Connect with fellow faculty, staff, and students, expanding your professional network and building meaningful relationships.

Fill out this form. 

Digital Navigator Program – Ongoing

F.D. Bluford Library has launched a pilot program to expand and support our laptop loans. Students, faculty, and staff can request to work with a digital navigator to support their digital inclusion needs.
   
   The Digital Navigators at F.D. Bluford Library can help you:
   
   Connect to free and low-cost internet options
   Access digital literacy skills training
   Recommend students to our laptop lending program
   Request an appointment to work with a digital navigator:
   
   You can also call 336-285-4164 to get help filling out this form to make an appointment.
   
Students who receive Pell grants qualify for reduced cost internet through the Affordable Connectivity Plan. We can help these students access this resource.

Division of Research Training Event
"I've Received the Award, Now What?": Navigating the Award Set-Up Process
Tuesday, July 1
11 a.m. -NOON
Fort IRC Room 410
Register: https://ncat.az1.qualtrics.com/jfe/form/SV_0HeD4pKQrCVPLjE
This training session is designed to provide faculty and research administrators with a clear, step-by-step understanding of the award set-up process following receipt of an award. Participants will gain insights into effectively initiating their awards, ensuring compliance with sponsor requirements, and understanding critical reporting obligations. This session is ideal for new award recipients, principal investigators, and research support staff.
Learning Objectives:
By the end of this session, participants will be able to:

• Understand the Award Set-Up Process: Navigate the steps involved in setting up an award in the university’s research administration system.
• Initiate Project Activities: Recognize the essential actions to take immediately after receiving an award, including budget confirmation, compliance approvals, and subaward management.
• Comply with Reporting Requirements: Identify sponsor-specific reporting requirements, including financial, technical, and progress reports, and ensure timely submission.
• Navigate Award Modifications: Understand the process for requesting budget revisions, no-cost extensions, and other award modifications.

Speakers:
Melisa Leal and Ondreea Foster
Office of Sponsored Programs
Division of Research

FEEL THE HEAT! FUEL YOUR HUSTLE! OWN YOUR WELLNESS!
Campus Recreation offering Feel Good Summer Workout Classes
Campus Recreation Center
Line Dancing f/ Boots on the Ground
Monday - Thursday 1230 to 130p

Mindful Yoga: Inhale Calm, Exhale Stress
Wednesdays 230p to 330p

For More Information Contact HMELKS@NCAT.EDU or 336 285 4230.

If you or someone you know is experiencing a crisis or having thoughts of suicide, please contact Counseling Services. Counseling Services provides trainings on suicide prevention. You can become a gatekeeper and save a life by recognizing the warning signs, offering hope, and referring others to seek professional assistance. Here are some resources on suicide prevention.

·         National Suicide Prevention Lifeline (24 Hours) 1-800-273-8255
·         American Psychological Association (APA) http://www.apa.org/
·         Suicide warning signs http://www.apa.org/topics/suicide/signs.aspx
·         Speaking of Psychology: Preventing suicide http://www.apa.org/research/action/speaking-of-psychology/preventing-suicide.aspx
·         Suicide Prevention http://www.apa.org/advocacy/suicide-prevention/index.aspx