Payroll Calendars and Pay Dates
The University Payroll Office processes a bi-weekly payroll for hourly paid temporary and student employees, and a monthly payroll for all permanent, temporary salaried and student flat rate employees. The Payroll Calendars are published to notify the campus of the dates involved in the time reporting process with scheduled pay periods and pay dates.
Permanent, temporary salaried and student flat rate employees are paid the last business day of each month with the exception of December, when employees receive their pay earlier in the month. The pay that is received at the end of the month is for services performed during that same month.
Temporary and student employees who are paid an hourly rate are paid on a bi-weekly pay cycle. The pay date is every other Friday, unless it falls on a holiday where pay is typically distributed before the scheduled holiday.
2024 Payroll Calendars
- Bi-Weekly Hourly Student & Temporary Employees (PDF)
- SHRA Non-Exempt Employees (PDF)
- Monthly Leave Reporting Employees (PDF)
- Law Enforcement Permanent Employees (PDF)
2025 Payroll Calendars
Monthly Payroll Calendars and Pay Dates
SHRA Non-Exempt permanent employees who report their hours in two-week increments but are still paid on a monthly basis will use the following calendar. This calendar shows the online leave report pay periods, pay month, calendar days covered, employees submit deadline, supervisors approve deadline, self-service view open date, vacation and sick leave accrual through month, compensatory accrual and leave taken through month/day and pay date.
The online leave report deadline for employee submission is 11:59 pm on the Monday after the bi-weekly reporting period ends and the approval deadline for supervisors is the following day (Tuesday) by 11:59 pm. However, online leave report entry due dates and cut-offs may be adjusted for holidays (please consult the calendar).
EPS Non-Faculty, 11/12 Month Faculty and SHRA Exempt permanent employees who only report leave (time away from the office no working) will use the following calendar. Submission deadline for the employee is 11:59 pm typically the 5th of each month and the approval deadline for supervisors is the following day by 11:59 pm (please consult the calendar).
Law Enforcement permanent employees who are on a 28-day work cycle but are still paid on a monthly basis will use the following calendar. This calendar shows the online leave report pay period, start and end dates, employee submit cut-off deadline, the supervisor approval cut-off deadline and associated pay date for the payroll month.
The online leave report deadline for law enforcement employees is 11:59 pm on the next day following the 28-day cycle and the approval for the supervisor is the day after submission by 11:59 pm (please consult the calendar for the reporting periods deadline date series).
Bi-weekly Payroll Calendars and Pay Dates
The Bi-Weekly Payroll Calendar is for Temporary and Student employees paid hourly. This calendar reflects the online time sheet pay periods, each pay cycle start and end dates, the employee submission cut-off deadline (date and time), the supervisor approval cut-off deadline (date and time), payroll processing date and the pay date.
The online timesheet deadline for employee submission is 11:59 pm on the Monday after the bi-weekly pay period ends and the approval deadline for supervisors is the following day (Tuesday) by 11:59 pm. However, online timesheet entry due dates and cut-offs may be adjusted for holidays (please consult the calendar).
