Payroll Direct Deposit

Employees may allocate their direct deposit for net pay to one primary or up to three different banking accounts. Each account must function as a checking or savings.

Payroll Quick Reference Guide (PDF) >

It is ultimately the employee's responsibility to ensure that the banking information entered in the online system is verified and accurate for direct deposit pay.

 

Employees who are signed up for payroll direct deposit will receive a secure email directly to their ncat.edu or aggies.ncat.edu address from depnote@ncat.edu.  This email will have an attached .PDF file titled Receipt.  If you do not receive this email, please immediately contact the Payroll Office. 

The attachment is an encrypted PDF document and password protected. 

Password structure is the first four letters of your legal last name and the last four digits of your University (Banner) identification number.  Example: Jane Smith with university ID number 123456789 would have a password of smit6789 in all lowercase letters with no spaces.  

Note: If your last name has two or three letters, you will click the computer “space” key to account for a total of four letters [e.g., Last name “Su” will be entered as “su(space)(space)”]. 

Employees without an active University email account will receive a paper copy of the Direct Deposit Notice via mail to the mailing address in Banner.

 

Employees may change direct deposit account information online via the Aggie Access Employee Dashboard.

Employees must immediately notify the payroll office of a frozen or closed account. Without notification or dependent upon the timing of notification, the employee will not receive payment until funds have been returned from the bank in question, and we can work through the receipt and reissue process. This process can take seven to ten business days from the returned funds receipt date.

In cases where the bank does not return the direct deposit pay, these funds cannot be reissued to the employee. It is the employee’s responsibility to manage this matter further with the banking institution. An exception may only be considered if determined to be phishing or fraudulent activity occurred through North Carolina A&T State University to gain access to pay. The Payroll Office will initiate a formal investigation with the University Police Department to determine liability.

Direct Deposit Enrollment and Change Form >  

 

The Office of Foreign Assets Control (OFAC) requires that you acknowledge whether you will be transferring your entire net pay to a foreign bank account.  You must notify the Payroll Office if the entire ACH electronic payment originated by North Carolina A&T State University to the credit of your designated financial institution accounts is subject to being transferred to a foreign bank account.

 

Yes. Effective July 1, 2007, and as a condition of employment, Payroll Direct Deposit is required for all N.C. A&T employees (including all students and temporary employees). This mandate includes employees who are receiving a one-time payment. Direct deposit is the most efficient, quickest and safest way for you to receive your pay. The distribution option provides you with the convenience of having your paycheck electronically deposited directly into your bank account. You can view and/or print a copy of your earnings statement online via Aggie Access Employee Dashboard.

You may sign up online at Aggie Access Employee Dashboard:
Under Pay Information

• Select “Direct Deposit Information”
• Click Add New under “Proposed Pay Distribution”
• Enter your bank information and click “Submit”
• Read and check the Direct Deposit Certification box
• Click “Save Changes”

 

Yes. Under extenuating circumstances where an employee does not have system access to complete direct deposit enrollment or make changes in the online employee dashboard, a paper Direct Deposit Enrollment and Change Form will be accepted in person, along with a voided check or official bank letter with pre-printed name and banking information. Be prepared to present a valid photo ID (i.e., state-issued driver’s license or identification card or AggieOne card). We do not accept personal financial bank statements, starter checks with no pre-printed name or address information, or account deposit slips.

 

Yes. Your direct deposit net pay can be to one primary or up to three different banking accounts. Each account must function as a checking or savings. 

 

At least two days prior to payday, employees signed up for payroll direct deposit will receive a secure email directly to their ncat.edu or aggies.ncat.edu address from depnote@ncat.edu. This email will have an attached .PDF file titled Receipt.

For your protection the Direct Deposit Notice file is encrypted with a password. You must enter the first four letters of your last name (all lower-case letters) and the last four digits of your Banner ID number. If your last name only has two or three letters, you will click the computer “space” key to account for a total of four letters. Example: Last name “Su” will be entered as “su(space)(space).”

 

Manual paper checks are processed to issue payment to employees when enrollment was entered or submitted too late to be included in the regular monthly or bi-weekly payroll processing or you did not set up direct deposit under the Proposed Pay Distribution section online.

 

When an employee or one of the Comptroller units (e.g., Payroll or Accounting) amends direct deposit information, the system will automatically send email notification to the employees ncat.edu or aggies.ncat.edu account alerting of a change.  If you receive a direct deposit change email, and you did not personally make the change online or submit a paper direct deposit form to amend banking information, you should immediately contact your assigned payroll specialist for further inquiry.

 

You should contact the University Payroll Office at 336.334.7888 to speak with the Payroll Accountant. Please be prepared to provide your full name, full Banner ID number, and name and routing number for your banking institution.

 

It is the employee’s responsibility to maintain their bank account information for accurate direct deposit pay. The financial institution will return the money as an ACH Return, usually within 3 - 5 business days as "account closed". The University Payroll Office will inactivate the direct deposit account and initiate the process to reissue the payment. Upon receipt of the returned funds, it can take up to 7 to 10 business days to reissue a paper check.

 

Employees electing to update direct deposit and/or tax information via the Aggie Access Employee Dashboard must do so at least five (5) business days before the scheduled payroll process. If you are submitting paper direct deposit and/or tax forms, for salaried employees by the 10th of the pay month, and for bi-weekly student and temporary employees at least five (5) business days before the end of the current pay cycle. The Payroll Quick Reference Guide provides instructions for online processing.