Direct Deposit
Direct deposit is mandatory for all university employees at North Carolina Agricultural and Technical State University. This includes employees who are receiving a one-time payment.
Direct Deposit of pay is a safe and secure way to make sure you receive your net pay on time. This distribution option provides you with the convenience of having your paycheck electronically deposited directly into your bank account. It also protects you against loss or theft of your paycheck.
Payroll bank files are sent with an effective date of deposit on the scheduled payday for each cycle. However, each bank determines what time the monies will be posted to individual accounts.
Key Information
Employees may allocate their direct deposit for net pay to one primary or up to three different banking accounts. Each account must function as a checking or savings.
Payroll Quick Reference Guide (PDF) >
It is ultimately the employee's responsibility to ensure that the banking information entered in the online system is verified and accurate for direct deposit pay.
Employees who are signed up for payroll direct deposit will receive a secure email directly to their ncat.edu or aggies.ncat.edu address from depnote@ncat.edu. This email will have an attached .PDF file titled Receipt. If you do not receive this email, please immediately contact the Payroll Office.
The attachment is an encrypted PDF document and password protected.
Password structure is the first four letters of your legal last name and the last four digits of your University (Banner) identification number. Example: Jane Smith with university ID number 123456789 would have a password of smit6789 in all lowercase letters with no spaces.
Note: If your last name has two or three letters, you will click the computer “space” key to account for a total of four letters [e.g., Last name “Su” will be entered as “su(space)(space)”].
Employees without an active University email account will receive a paper copy of the Direct Deposit Notice via mail to the mailing address in Banner.
Employees must immediately notify the payroll office of a frozen or closed account. Without notification or dependent upon the timing of notification, the employee will not receive payment until funds have been returned from the bank in question, and we can work through the receipt and reissue process. This process can take seven to ten business days from the returned funds receipt date.
In cases where the bank does not return the direct deposit pay, these funds cannot be reissued to the employee. It is the employee’s responsibility to manage this matter further with the banking institution. An exception may only be considered if determined to be phishing or fraudulent activity occurred through North Carolina A&T State University to gain access to pay. The Payroll Office will initiate a formal investigation with the University Police Department to determine liability.
Frequently Asked Questions
You may sign up online at Aggie Access Employee Dashboard:
Under Pay Information
- Select “Direct Deposit Information”
- Click Add New under “Proposed Pay Distribution”
- Enter your bank information and click “Submit”
- Read and check the Direct Deposit Certification box
- Click “Save Changes”
For your protection the Direct Deposit Notice file is encrypted with a password. You must enter the first four letters of your last name (all lower-case letters) and the last four digits of your Banner ID number. If your last name only has two or three letters, you will click the computer “space” key to account for a total of four letters. Example: Last name “Su” will be entered as “su(space)(space).”
Questions? Contact a payroll specialist.
Karletta Woodard
Payroll Specialist (LastN Alpha A-L)
Kbwoodard1@ncat.edu
336.285.3429
(vacant position)
Payroll Specialist (LastN Alpha M-Z)
payroll@ncat.edu
336.334.7888
Hours of Operation
Weekdays 8 am to 5 pm