Student Travel
What is Student Travel?
A student is anyone enrolled in a course for academic credit. Student travel is part of a student's education and sponsored by the university. This can include travel to domestic (or international) locations, attending conferences, participating in research activities, or participating in intercollegiate academic or athletic competitions.
International Student Travel
The Office of International Affairs is the first contact point for all international travel.
- School related travel – For expenses to be school related, students do not provide services in attending an event or conference, or they provide services that benefit the students themselves.
- Business related travel - If the students provide services that primarily benefit N. C. A&T, the expenses are business related. Related services include submittal and/or presentation of a research paper, participation in round table discussions, sharing knowledge or technology by other means, or participation in academic or athletic competitions.
Student Travel Scenarios
Below are several scenarios where school related travel and business-related travel are compared. School related travel is processed in the Financial Aid Office, while University business travel is processed via a Vendor Request Form. A Pre-Approval created in the student’s account is required and imported into an expense report for reimbursement of allowable expenses.
If the travel focuses on academic dissertations, thesis, or training that primarily benefits the student, it revolves around enhancing learning outcomes, skill development, and personal growth. (Example: A student travels to attend a workshop for educational purposes related to their own study. The student does not provide any service or contribute to the workshop on behalf of the University. Therefore, travel expenses are school-related.)
- Financial Aid processes travel - Contact Norma Smith, Assistant Scholarship Coordinator, at nsmith@ncat.edu or 336.334.7973.
Traveling to fulfill a service or project requirement as a scholarship, fellowship, or accolade component.
- Financial Aid processes travel - Contact Norma Smith, Assistant Scholarship Coordinator, at nsmith@ncat.edu or 336.334.7973.
Traveling to participate in enrichment opportunities like conferences, seminars, networking events, educational activities, etc., aimed primarily at benefiting the student.
- Financial Aid processes travel - Contact Norma Smith, Assistant Scholarship Coordinator, at nsmith@ncat.edu or 336.334.7973.
Traveling to participate in an internship or summer research experience.
- Financial Aid processes travel - Contact Norma Smith, Assistant Scholarship Coordinator, at nsmith@ncat.edu or 336.334.7973.
If the students provide services that primarily benefit N. C. A&T, the expenses are business-related. Related services include the submittal and/or presentation of a research paper, participation in round table discussions, or sharing knowledge or technology by other means.
- Submit a Chrome River Vendor Create request form. Create the pre-approval. Once approved, make travel arrangements/purchases (a faculty or staff T-card may be used).
Student competitions (student groups, inter-collegiate athletics, intramural)
- Submit a Chrome River Vendor Create request form. Create the pre-approval. Once approved, make travel arrangements/purchases (a faculty or staff T-card may be used).
Questions? Contact University Travel Services.
Bivian Ejimakor
Accounting Manager
boejimak@ncat.edu
336.285.2991
Tyler Ball
Travel Auditor and Student Travel Contact
taball@ncat.edu
336.285.2945
