Quick Reference for Spending

This quick reference guide reflects the rules that generally apply to the majority of situations (80% plus). It is NOT all inclusive.
  • A YES may require: specific criteria to be met, adherence to restrictions, appropriate documentation, authorization and approval.
  • For NO, authorized exceptions for specific situations may exist.
  • The user of this quick reference guide should always research the spending guidelines in its entirety, as well as, the applicable policies and procedures before making a final determination of appropriate spending from the various fund sources.
  • If your research fails to resolve your spending question, please contact the appropriate office (i.e., Procurement Services, Accounts Payable, Budget & Planning, Contracts & Grants, etc.) for further discussion and resolution of your question.

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Budget Guidelines Quick Reference for Spending
  State Funds Overhead Funds Contracts and Grant Funds Auxiliary and Institutional Service Funds Other Institutional Trust Funds Discretionary Funds
Alcoholic Beverages and Set-ups NO NO NO NO NO YES
Bottled Water or Water Dispenser NO NO NO YES YES YES
Employee Awards YES YES NO YES YES YES
Financial Aid to Students YES YES YES NO NO NO
Food and Refreshments (non-travel-related) NO NO NO YES YES YES
Framed Artwork or Diplomas NO NO NO YES YES YES
Gifts, Gift Cards, Flowers/Plants NO NO NO YES YES YES
INS Fees YES YES NO YES YES YES
IPads/Tablets YES YES NO YES YES YES
Medications and/or Medical Supplies for Personal Use NO NO NO NO NO NO
Membership Dues YES YES NO YES YES YES
Microwave Ovens, Refrigerators, Coffee Pots NO NO NO YES YES YES
Moving Expenses NO YES NO NO YES YES
Other Items for Personal Use NO NO NO NO NO NO
Party Items or Decorations NO NO NO NO NO YES
Passport and Visas YES YES NO YES YES YES
Personal Clothing with University Logo NO NO NO YES YES YES
Personal Clothing without University Logo NO NO NO NO NO YES
Promotional Items of Nominal Value YES YES NO YES YES YES
Travel Reimbursements YES YES YES YES YES YES

 

 

Questions? Contact Budget and Planning.

E-mail: budgetoffice@ncat.edu 
Phone: 336.334.7631 
Fax: 336.256.2529 

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