Correspondence with Vendors


The University has no policy prohibiting the purchase of used equipment, however, it is not generally considered to be in the best interest of the University to purchase used equipment. This does not apply to the purchase of Federal, State or University surplus, as surplus equipment offered from these agencies is priced at a very nominal figure.


When a department has a special need for a particular used item, the proposed purchase should be discussed with the Procurement Services Office and the request submitted as a purchase request. Normal purchase procedures are then followed.

Demo Equipment

Often companies will offer, at special prices, demonstrator equipment under new warranty conditions. offers of this type are usually worthy, but cannot be accepted without first offering competition an opportunity to quote -on similar equipment. When the cost is less than 5,000.00, informal quotations will be solicited by the Procurement Services Office; if more than $5,000.00, the Procurement Services Office will obtain the quotations using the University's Quotation Forms. Purchases over $10,000. and less than $100,000. require formal bids. Amounts over $100,000 will be forwarded to the State Purchase and Contract Division in Raleigh for processing.