Contractual Services

There are three categories of contractual services subject to procurement rules:

1. General Services

Services such as janitorial, maintenance agreements, and similar routine contracts require competitive solicitations as set forth in the purchasing policies. These purchase requests must be initiated by submitting a requisition through AggieMart.

2. Consultant Services

Consultant services involve temporary or occasional work performed by individuals or firms possessing specialized expertise to analyze problems, provide advice, or assist in program management, including organizing, planning, directing, controlling, evaluating, or operating an agency or department.

Procurement of consultant services generally requires competitive purchasing procedures before issuance of Requests for Proposals or sole source contract approvals. The designated approving authority for the institution must be identified accordingly. If the request is over the University’s delegation, prior approval is required from the UNC System office.

3. Personal Services

Personal services are temporary or occasional professional tasks performed by individuals with specialized professional skills (e.g., doctors, attorneys, architects, scientists, artists, speakers, programmers). Such individuals are classified as Independent Contractors.

Procedure

A requisition must be entered via AggieMart.

If the ask is over the Small Dollar Threshold, a Waiver of Competition form must be filled out providing justification for the request. Once complete, it is to be attached to the request within AggieMart.

The request will be reviewed and a Procurement Specialist will reach out to the end user for further information.