Continuing Education Units

1. The Continuing Education Unit (CEU) is a unit that certifies participation in non-academic credit continuing education programs.
2. One Continuing Education Unit is defined as 10 contact hours (one contact hour being equal to 60 minutes of instruction) of participation in an approved and organized continuing education experience under responsible sponsorship, capable direction, and qualified instruction. When appropriate, a decimal fractional part of a Continuing Education Unit may be awarded but not less than 0.1 CEU per program.

Non-credit programs for which individuals may be awarded Continuing Education Units shall satisfy the following criteria:

1. The program shall be planned to meet the educational needs of a specific target population of professionally trained individuals.
2. The following program elements shall be determined during the planning stages and prior to the time the program is approved for implementation: program purposes and objectives; student performance requirements; evaluation procedures suitable for measuring the effectiveness of program design and operation; and the number of contact hours to be recommended for satisfactory Completion of performance requirements.
3. The program shall be of an instructional nature sponsored or approved by an academic unit of the campus most appropriate for determining the quality of program content and resource personnel.
4. Provisions made for student registration shall include gathering sufficient information from the student to ensure a permanent record of individual participation.

1. Program review and approval shall be the responsibility of the Extended Campus: Continuing Education. The most appropriate academic unit shall recommend to the Extended Campus: Continuing Education whether CEUs are awarded for a program after determining that the program meets the criteria outlined in Section III. The review and approval shall be consistent with procedures utilized in connection with other non-credit programs sponsored by the University.
2. Upon receiving the approved program, the Director or Associate Director of the Extended Campus: Continuing Education will review the proposed program to determine compliance with CEU policy.
3. Programs must be submitted for review and approval no later than two weeks before the program's start date. A decision to award the CEUs cannot be made after the program has been offered.

1. In accordance with SACS and UNC regulations, only one unit/department on each campus will be responsible for administering the continuing education unit process. At North Carolina A&T State University, the administrative responsibility for all programs awarding CEUs shall rest with the Extended Campus: Continuing Education.
2. The Extended Campus: Continuing Education shall maintain records of all CEUs awarded no less than seven (7) years, along with a complete listing of all approved CEU programs. The form and content of these records should be consistent with nationally recognized standards for maintaining Continuing Education Unit records for students and programs. The Extended Campus: Continuing Education shall establish procedures for recording CEUs.
3. On occasions when two or more campuses jointly sponsor a program awarding CEUs, registration procedures should ensure registration with one campus only to preclude duplicate recordkeeping.

1. In computing the number of Continuing Education Units to be awarded, only the number of complete instructional hours, or the equivalent, shall be considered (for example, a program involving 15, 15.25, or 15.5 contact hours would award a maximum of 1.5 CEU). Approval procedures for "equivalent" activities shall be the same as procedures for program approval. CEUs may be awarded for up to a maximum of 10 hours of instruction per day, assuming that students have no work commitment during the day, and for up to a maximum of 5 hours per day, after working hours.
2. Calculations of contact hours involved in a continuing education experience may include the following elements:

• Classroom or meeting session times with direct participation between the learner and instructor or discussion leader.
• Activities that use methods of instruction such as supervised independent study, directed reading, or project-based assignments may be awarded the CEU.
• Field trips (minus travel and other administrative time) and other experiential course activities may be awarded CEUs, but only on the basis of at least two experiential hours required for each contact hour of instruction.

• Credit programs carrying academic credit, either secondary or collegiate.
• Orientation programs that deal with such internal topics.
• Committee meetings or other business activities.
• Policy assignments, conferences, delegate assemblies, or similar meetings for policy-making purposes.
• Attendance at an entertainment or recreational lecture series, cultural performances, and social activities.
• Work experience, on-the-job training, or apprenticeships do not qualify for the award of CEUs, unless structured as part of a planned educational experience that fulfills these program criteria.
• The study, assigned readings, reports, written assignments, and other related activities outside of the class or meeting schedule.

What programs can be approved for CEUs?

• Classroom or meeting session time with direct participation between the learner and instructor or discussion leader.
• Activities that use methods of instruction such as supervised independent study, directed reading, or project-based assignments may be awarded the CEU. 
• Field trips (minus travel and other administrative time) and other experiential course activities may be awarded CEUs, but only on the basis of at least two experiential hours required for each contact hour of instruction.

What programs cannot be approved for CEUs?

• Credit programs carrying academic credit, either secondary or collegiate.
• Orientation programs that deal with such internal topics.
• Committee meetings or other business activities.
• Policy assignments, conferences, delegate assemblies, or similar meetings for policy-making purposes.
• Attendance at an entertainment or recreational lecture series, cultural performances, and social activities.
• Work experience, on-the-job training or apprenticeships do not qualify for the award of CEUs, unless structured as part of a planned educational experience that fulfills these program criteria.
• The study, assigned readings, reports, written assignments, and other related activities outside the class or meeting schedule.

1. Program director must submit an alphabetical registration list in Excel of attendees (name, address, city, state, zip, email, contact hours, and complete title for CEU professional development) to whitep@ncat.edu must be submitted to the Extended Campus: Continuing Education five (5) business days after the non-credit program certifying that attendees met the minimum requirements for satisfactorily completing the program.
2. Program director must submit a typed alphabetical registration list giving activity title, location, date of activity, name of the program director, and number of CEUs awarded as the heading. The list should include every participant's name. This list must be signed by the qualified person certifying that attendees met the minimum requirements for satisfactorily completing the program.
3. Program evaluation forms must be submitted with the Excel spreadsheet.
4. All material must be submitted to the Extended Campus: Continuing Education before CEUs can be awarded. Materials must be submitted within ten (10) business days of the non-credit program's conclusion.

1. All fees for Continuing Education Units (CEU) shall be determined by the Extended Campus: Continuing Education.
2. Fees for CEUs shall include all administrative and database management costs.

• Maintain a detailed participant attendance sheet.

• An alphabetical Excel spreadsheet list of participants receiving CEUs. Include the activity program title for the certificate, date(s) of activity, and the number of total contact hours. Certificates are electronically emailed to participants.
• Completed program evaluations (a copy forwarded to Extended Campus: Continuing Education).
• If the department is sponsoring the CEU payments for its participants, provide names of the participants, and the Extended Campus: Continuing Education staff will email the faculty member/program director an invoice for an internal transfer of funds. If paid by the students, provide the participants with the online payment site. Under "Continuing Education," select the CEUs option, click "Add to Cart" and "Check Out," and complete the profile. All CEU certificates will be emailed five (5) days after training.