Moving Expenses and Allowances

Moving Allowance For New Employees

When authorized, moving expenses for new employees must be paid from discretionary or foundation funds. Moving expenses should be carefully documented and charged to the appropriate fund and account. Coding to the appropriate account code is very important because the code drives the tax reporting for the moving expense payments. Three vendor quotes are required for moving expenses under $5,000. Moving expenses costing over $5,000 or more must be handled on a purchase requisition or bid basis. Not all new employees are eligible for moving expenses. See the Moving Expense Policy for more information.

 

Relocation Reimbursement for Existing Employees

Relocation expense reimbursements are available only to University employees required to relocate to a satellite location within the University when a change in assignment involves a transfer of the employee for the advantage and convenience of the University. The new duty station must be 50 miles or more from the existing (or prior) duty station.

 

Additional Resources

• Moving Expense Policy
• Moving Expense Allowance Procedure
• Moving Expense Cost Estimate Worksheet
• Moving Expense Allowance Form
• Moving and Relocation Expense Reimbursement Procedure

 

Questions? Contact Accounting or Payroll.

Bivian Ejimakor
Disbursements Manager
boejimak@ncat.edu 
336.285.2991

 

Tammie Hill
Payroll Director
techill@ncat.edu 
336.334.7888