State Term Contracts
The North Carolina Division of Purchase and Contract (P&C) establishes term contracts for non-IT goods or services, consolidating demand for commonly used goods and services statewide. These contracts promote cost savings and reduce the need for the University to conduct separate bidding processes.
Purchasing regulations require the use of these term contracts when purchasing goods or services with any University funds. Some state term contracts are mandatory and must be used by all state agencies unless exempt by state law – Procurement Services will have to show reason why. Some state term contracts are convenience and may be used by all state agencies.
Exceptions
Use of State Term Contracts is not required if the source of funds used to procure items falls into any of the following categories:
- If it is less than the mandatory state term contract
- If delivery time is less than that quoted by the state term contract
Special Situations
Purchases may be made from vendors not listed on an applicable State Term Contract if:
- The contract contains unnecessary features,
- The contract omits necessary features, or
- Pricing is higher than what can be obtained through full and open competition.
In these cases, purchasers must follow procedures for obtaining competitive bids and/or request approval for sole source or brand-specific vendors before using a non-contract vendor.
Applicable Statutes & Rules:
Additional Links:
