Conflict of Interest Process

Per the University’s Policy on Conflict of Interest (COI) and Commitment, all employees must submit the conflict of interest/commitment form(s) at least once annually or as often as needed, in a given year, as circumstances dictate. Therefore, we are requesting that the manager ensure all employees (EHRA faculty, EHRA non-faculty and SHRA) in your area, comply by submitting the appropriate form(s) to you and subsequently to the Division of Human Resources. We should remind you that individuals seeking secondary employment, should first complete a Request for Approval of Secondary Employment to ensure that no conflict exist. The COI form(s) and the Request for Approval of Secondary Employment are located at the following links:

All EHRA and SHRA COI forms must be completed, reflecting applicable signatures and Banner ID’s prior to submitting to the Division of Human Resources. For efficient tracking purposes, administrators should submit ALL completed forms for their (departments/divisions) together. The COI forms should be forwarded to the Division of Human Resources, on or before, the annual due date. A 30-day notice will be sent out to employees that did not complete the COI form. The Division of Human Resources will forward any forms disclosing a conflict of interest related to EHRA faculty and EHRA non-faculty to the Provost and Executive Vice Chancellor for Academic Affairs for review and final approval. A 30-day notice will be sent out to new hires that did not complete the COI form during orientation.

Please keep in mind that the University must adhere to the “Conflict of Interest Policy” as required by the University of North Carolina Systems Office and Federal agencies that we engage in research through grants and contracts.