Conflict of Interest FAQs - Aggie Hub | North Carolina A&T State University

When should I complete and submit the COI agreement?

For 2020-2021, a phased rollout approach will be used to ensure that all employees complete and submit the agreement.

Where can I access the data survey forms and COI agreements?

Under the Conflict of Interest Training Materials section, access the Conflict of Interest Training Video. Then, access the Instructions for Data Survey Forms and COI Agreements link. You will need these instructions to complete the process. Now, access the North Carolina A&T Conflict of Interest Forms section. Choose the appropriate COI Data Survey form and begin.

I am a temporary employee. Should I complete the COI agreement?

All permanent EHRA faculty, non-faculty EHRA, and SHRA employees, are required to submit a COI disclosure on an annual basis. Temporary employees should not submit a COI agreement.

I have secondary employment. Where should I begin?

Individuals seeking secondary employment should first complete a Request for Approval of Secondary Employment to ensure that no conflict exists. The Request for Approval of Secondary Employment and External Professional Activities for Pay Notice of Intent forms will not be completed online and must be printed, signed and submitted to the following email: hrforms@ncat.edu.

When should I complete the Appendixes?

Complete Appendix A Data Survey -- If the employee answered YES to one or more of Questions 1-2 on the EHRA/ Tier I Annual Conflict of Interest Form.

Complete Appendix B Data Survey -- If you answered YES to one or more of Questions 3-4 on the EHRA/ Tier I Annual Conflict of Interest Form

Complete Appendix C Data Survey -- If you answered YES to one or more of Questions 5-8 on the EHRA/ Tier I Annual Conflict of Interest Form

Under the Conflict of Interest Training Materials section, access the Instructions for Appendix A, B, and C Data Survey and Appendix Agreement. You will need these instructions to complete the appendix. Now, access the North Carolina A&T Conflict of Interest Forms section. Choose the appropriate appendix form and begin.

Who should I contact if I need technical assistance?

For technical assistance, contact Tracey Bridges at thbridges@ncat.edu or 285-2869

I’m not certain if I have a conflict or what activities may create a conflict?

Contact Employee Relations or you supervisor document.

I completed the data survey form and submitted it, but I haven’t received an email with a link for me to sign the COI agreement. How long should I wait before I contact someone for help?

It should only take a couple of minutes for you to receive the email from the Division of Human Resources (AdobeSign@AdobeSign.com) requesting your signature on the COI agreement. If you do not receive the email within 5 minutes, send an email to hrforms@ncat.edu

I received an email from Division of Human Resources (AdobeSign@AdobeSign.com) requesting my signature on the COI agreement but when I click on the link, I am asked to login and I can’t.

Contact the help desk at 334-7195 to open a “Conflict of Interest Forms” ticket. Someone from the COI team will contact you as soon as possible.

I started to sign my COI agreement but realized that I entered the wrong supervisor’s email address when I completed the COI data survey. What should I do?

After opening the agreement, Decline to sign the COI agreement. DO NOT proceed with signing the form. To Decline to sign, click “Options” in the top left corner of the form. Then select Decline to sign. You will receive an email indicating that the agreement was declined. You will then need to start the process from the beginning. On the date survey form, make sure you enter the correct supervisor name and email address.

I completed and signed my COI agreement, but I haven’t received an email with a PDF copy of the final document. What should I do now?

The form will need to be signed by all supervisors listed on your data survey form. Once all your superiors have signed the form, you will receive a PDF via email with all signatures.

I received a completed copy of my COI agreement via email. Should I submit the copy to the Division of Human Resources?

You will not need to submit a copy to HR. A copy of the completed form will be submitted to HR automatically. You may file your copy.

I completed the wrong COI data survey form. What should I do?

Once you receive an email with the COI form and a request to Review and sign, click Review and sign. (Do NOT proceed with signing the form.) In the top left corner of the form, click “Options”. Then choose Decline to sign. You will receive an email indicating that the agreement was declined. You will then need to start the process from the beginning. Make sure you choose the correct data survey form. If you are unsure which form you should sign, contact your supervisor for guidance.

I received a request to sign a COI agreement, but the employee filled out the wrong data survey and signed the wrong COI agreement (SHRA vs EHRA). What should I do?

Decline to sign the agreement. After opening the agreement to Review and sign, DO NOT proceed with signing the form. Click “Options” in the top left corner of the form. Then select Decline to sign. The employee will receive an email indicating that the agreement was declined. Contact the employee and provide instructions indicating the correct data survey and COI agreement. The employee will need to start the process over using the correct data survey.

I received a request to sign a COI agreement, but the employee filled out the COI agreement incorrectly.

Decline to sign the agreement. After opening the agreement to Review and sign, DO NOT proceed with signing the form. Click “Options” in the top left corner of the form. Then select Decline to sign. The employee will receive an email indicating that the agreement was declined. Contact the employee and provide detailed instructions on what the employee did incorrectly so they start the process over.

I received a request to sign a COI agreement that another supervisor signed, but there I have determined there is a conflict that has not been resolved. (I cannot uncheck or change boxes).

Decline to sign the agreement. After opening the agreement to Review and sign, DO NOT proceed with signing the form. Click “Options” in the top left corner of the form. Then select Decline to sign. The employee will receive an email indicating that the agreement was declined. Contact the employee and provide detailed instructions on why you are declining it so they can complete the form again.